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The fleet management template library

Ready-to-use Excel workbooks, built from what we see at our customers. Leave your work details once: the library opens for every template, including the ones we add later.

Library lockedA thirty-second form unlocks it, today and at every new template.

10 showns · 10 available to download

Locked
Reg.ModelKmNext test
AB-123-CDKangoo84,21012/10/2026
EF-456-GHMaster112,94028/11/2026
IJ-789-KLTrafic46,30504/03/2027
MN-012-OPPartner9,87019/06/2027
VehiclesDriversServicingCostsDue datesKey
Tracking and steering

Fleet tracking workbook

6 sheets200 vehiclesXLSX · 78 KB

The reference workbook: registrations, drivers, servicing, costs and due dates in a single file, with the alerts calculated for you.

  • Vehicles sheet: 28 columns, from the registration to the running cost
  • Due dates: roadworthiness test, service, insurance, tires
  • Costs: fuel, servicing, insurance, rents, over 1,000 rows

Thirty seconds, once, for the whole library

Locked
CriterionWeightScoreWeighted
Servicing tracking3412
Due-date alerts339
Accounting export224
Mobile app144
GridDemo questionsKey
Choosing software

Software evaluation grid

3 sheets20 criteriaXLSX · 15 KB

The frame for comparing fleet management solutions objectively: weighted criteria, an automatic score, and the questions to ask during a demo.

  • 20 criteria in 6 families, with editable weightings
  • Score calculated and candidates ranked automatically
  • 11 demo questions to paste into your write-up

Thirty seconds, once, for the whole library

Locked
Reg.CategoryLastStatus
AB-123-CDCar10/2024Overdue
EF-456-GHVan ≤3.5 t11/2025Under 30 d
IJ-789-KLVan ≤3.5 t03/2026Up to date
QR-345-STHGV06/2026Up to date
VehiclesIntervalsKey
Compliance and due dates

Roadworthiness test calendar

3 sheets200 vehiclesXLSX · 26 KB

The statutory intervals per vehicle category and the next due date calculated for you, so an overdue test is never discovered on the morning of a departure.

  • Intervals per category: cars, vans, heavy goods vehicles, trailers
  • Next test date calculated from the last one
  • Countdown and visual status per vehicle

Thirty seconds, once, for the whole library

Locked
ItemPlannedActualVariance
Leases€92,400€94,810+€2,410
Fuel€48,000€43,120−€4,880
Maintenance€21,500€26,940+€5,440
Insurance€18,200€18,200€0
PlannedActualVarianceKey
Costs and budget

Annual fleet budget

4 sheets10 itemsXLSX · 11 KB

Building the year’s budget item by item — rents, fuel, servicing, insurance, tires — and comparing actual against planned month by month.

  • Planned budget per item and per vehicle
  • Planned against actual calculated every month
  • Year-end projection from the actuals

Thirty seconds, once, for the whole library

Locked
CategoryVehiclePrivate useCeiling
ManagementD segmentAllowed€700
Sales staffC segmentAllowed€450
TechniciansVanCommuting only€400
Shared poolElectricNot allowed€250
PolicyScalesHandoverKey
HR and drivers

Car policy and allocation policy

4 sheets6 categoriesXLSX · 9 KB

The car policy, or vehicle allocation policy, says who is entitled to which vehicle, under which conditions and with which duties. This frame spares you the case-by-case argument.

  • Categories of recipients and the vehicles that go with them
  • Rules on private use, fuel and return
  • Handover appendix to be signed

Thirty seconds, once, for the whole library

Locked
ItemHandoverReturnDifference
Mileage84,210119,640+35,430
Fuel3/41/4To refill
Set of keysYesYesCompliant
Front bumperIntactChippedDamage
FormReturn recordInventoryHistoryKey
Compliance and due dates

Vehicle condition report and return form

5 sheets18 itemsXLSX · 12 KB

The handover and return form: bodywork condition, equipment present, mileage, fuel level, photographs and both signatures, plus the return record an employee signs on leaving.

  • One form per vehicle, to print or fill in on a phone
  • A return record: keys, cards and badges handed back, on-board documents, reservations, signatures
  • Inventory of equipment and on-board documents

Thirty seconds, once, for the whole library

Locked
ItemCombustionElectricDifference
Depreciation€6,400€8,100+€1,700
Energy€3,250€980−€2,270
Maintenance€1,180€640−€540
Annual taxes€1,020€0−€1,020
Required inputsTCO calculatorVehicle detailsBenefit in kindEmissions taxPollutant taxEnergies
Costs and budget

Total cost of ownership calculator

7 sheets2026 scalesXLSX · 885 KB

What a vehicle really costs over its life, French taxation included: depreciation, energy, servicing, insurance, benefit in kind and both annual taxes.

  • Annual CO2 emissions tax and pollutant tax, 2026 scales
  • Benefit in kind computed from the ownership mode and the energy
  • Two vehicles compared side by side, combustion or electric

Thirty seconds, once, for the whole library

Locked
EmployeeOwnershipFlat rateActual costs
Employee APurchased€4,500€2,560
Employee BLeased€4,600€2,944
Employee CPurchased€1,800€960
Employee DLeased€1,200€2,773.70
How to use2026 scaleFleetSummary
HR and drivers

Company car benefit-in-kind workbook

4 sheets2026 scaleXLSX · 71 KB

The benefit in kind on each French company car under the 2026 URSSAF scale, flat rate and actual costs side by side, and the total to report through payroll for the whole fleet.

  • The right regime from the allocation date, before or since 1 February 2025
  • Purchased or leased, fuel at the higher flat rate or on receipts, electric allowance at flat rate and actual costs
  • Flat rate and actual costs for each car, and a fleet summary

Thirty seconds, once, for the whole library

Locked
DateTypeOdometerKm
03/11/2026Business48,23636
03/11/2026Commute48,25418
04/11/2026Business48,2595
VehicleTripsSummary
HR and drivers

Vehicle logbook

4 sheetsExcel + PDFXLSX · 50 KB

The record of a vehicle's trips: date, driver, purpose, odometer at the start and at the end. The Excel version works out business, personal and commuting kilometers; the PDF version prints and stays in the glove box.

  • One trip per row, with odometer checks: end below start, gap with the previous trip
  • Business, personal and commuting kilometers, by month and over the period
  • A printable PDF, 18 trips per page, for the driver to sign; both files are in French

Thirty seconds, once, for the whole library

Locked
Reg.OperationDueStatus
AB-123-CDOil change10/03/2027OK
AB-123-CDBrakes05/11/2026Due soon
EF-456-GHService01/09/2026Overdue
VehiclesMaintenance planJobsSummary
Compliance and due dates

Vehicle maintenance tracker

6 sheetsDue dates and mileageXLSX · 94 KB

Each vehicle's maintenance plan, its next due dates by date and by mileage, and the history of garage visits. The “Due soon” and “Overdue” statuses work themselves out.

  • A maintenance plan per vehicle, updated from the last job recorded
  • A status for each operation: OK, Due soon or Overdue, with adjustable alert thresholds
  • Maintenance cost per vehicle, before and after VAT; the workbook is in French

Thirty seconds, once, for the whole library

What happens after the download

Your details are used to send you the file and a short follow-up. No cold calling, no reselling, one-click unsubscribe on every message.

  1. Immediately

    The file downloads and an email sends you the link back, to find it again later.

  2. Day 2

    A guide to the template: the columns that matter, the most common data-entry mistakes.

  3. Day 6

    The limits of a spreadsheet as the fleet grows, and when a tool starts to pay for itself.

  4. Day 12

    An invitation to a twenty-minute demo, to accept or ignore.

Beyond the spreadsheet

A workbook does the job for a handful of vehicles. Beyond that, a tool keeps each vehicle’s records, contracts and documents in one place: the Dadycar free account does it for up to fifty vehicles, with no time limit and no commitment. Due-date reminders and costs come with the Fleet plan.

Start free

What becomes of your data

  • Data controller: Dadycar SAS. Data kept for three years after the last contact, then deleted.
  • Hosted in France, by OVHcloud. No transmission to third parties for commercial purposes.
  • Access, correction and deletion on request, at the address given in the privacy policy.

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Summary

Dadycar offers a library of 10 ready-to-use Excel workbooks for fleet management, covering fleet tracking, software evaluation, compliance and due dates, costs and budgets, HR and drivers, and total cost of ownership. The library is unlocked once via a thirty-second form, after which all current and future templates are accessible. Templates include a 6-sheet fleet tracking workbook for 200 vehicles, a 2026-scale TCO calculator, a 2026 URSSAF benefit-in-kind workbook, and a vehicle maintenance tracker with automatic OK, Due soon and Overdue statuses.

Key Facts

Frequently Asked Questions

How do I unlock the Dadycar template library?

A thirty-second form unlocks the library once, giving access to every template today and to any templates added later.

What happens after I download a template?

The file downloads immediately and an email sends the link back. On day 2 you receive a guide to the template, on day 6 a note on the limits of spreadsheets as the fleet grows, and on day 12 an invitation to a twenty-minute demo.

How long is my data kept by Dadycar?

Data is kept for three years after the last contact, then deleted. It is hosted in France by OVHcloud and not transmitted to third parties for commercial purposes.

What does the Dadycar free account include?

The Dadycar free account keeps each vehicle's records, contracts and documents in one place for up to fifty vehicles, with no time limit and no commitment. Due-date reminders and costs come with the Fleet plan.

What does the fleet tracking workbook contain?

The fleet tracking workbook has 6 sheets and supports 200 vehicles, covering registrations, drivers, servicing, costs and due dates in a single file with calculated alerts. The vehicles sheet has 28 columns and the costs section covers over 1,000 rows.

Which vehicles does the roadworthiness test calendar cover?

The roadworthiness test calendar covers statutory intervals per vehicle category — cars, vans, heavy goods vehicles and trailers — and calculates the next test date from the last one.

Related Entities

Companies
Dadycar, Dadycar SAS, OVHcloud, URSSAF
Products
Fleet tracking workbook, Software evaluation grid, Roadworthiness test calendar, Annual fleet budget, Car policy and allocation policy, Vehicle condition report and return form, Total cost of ownership calculator, Company car benefit-in-kind workbook, Vehicle logbook, Vehicle maintenance tracker
Locations
France
Technologies
Excel, XLSX, PDF