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The fleet management template library

Ready-to-use Excel workbooks, built from what we see at our customers. Leave your work details once: the library opens for every template, including the ones we add later.

Library lockedA thirty-second form unlocks it, today and at every new template.

7 showns · 7 available to download

Locked
Reg.ModelKmNext test
AB-123-CDKangoo84 21012/10/2026
EF-456-GHMaster112 94028/11/2026
IJ-789-KLTrafic46 30504/03/2027
MN-012-OPPartner9 87019/06/2027
VehiclesDriversServicingCostsDue datesKey
Tracking and steering

Fleet tracking workbook

6 sheets200 vehiclesXLSX · 78 KB

The reference workbook: registrations, drivers, servicing, costs and due dates in a single file, with the alerts calculated for you.

  • Vehicles sheet: 28 columns, from the registration to the running cost
  • Due dates: roadworthiness test, service, insurance, tyres
  • Costs: fuel, servicing, insurance, rents, over 1,000 rows

Thirty seconds, once, for the whole library

Locked
CriterionWeightScoreWeighted
Servicing tracking3412
Due-date alerts339
Accounting export224
Mobile app144
GridDemo questionsKey
Choosing software

Software evaluation grid

3 sheets20 criteriaXLSX · 15 KB

The frame for comparing fleet management solutions objectively: weighted criteria, an automatic score, and the questions to ask during a demo.

  • 20 criteria in 6 families, with editable weightings
  • Score calculated and candidates ranked automatically
  • 11 demo questions to paste into your write-up

Thirty seconds, once, for the whole library

Locked
Reg.CategoryLastStatus
AB-123-CDCar10/2024Overdue
EF-456-GHVan ≤3.5 t11/2025Under 30 d
IJ-789-KLVan ≤3.5 t03/2026Up to date
QR-345-STHGV06/2026Up to date
VehiclesIntervalsKey
Compliance and due dates

Roadworthiness test calendar

3 sheets200 vehiclesXLSX · 26 KB

The statutory intervals per vehicle category and the next due date calculated for you, so an overdue test is never discovered on the morning of a departure.

  • Intervals per category: cars, vans, heavy goods vehicles, trailers
  • Next test date calculated from the last one
  • Countdown and visual status per vehicle

Thirty seconds, once, for the whole library

Locked
ItemPlannedActualVariance
Loyers92 400 €94 810 €+2 410 €
Carburant48 000 €43 120 €−4 880 €
Entretien21 500 €26 940 €+5 440 €
Assurance18 200 €18 200 €0 €
PlannedActualVarianceKey
Costs and budget

Annual fleet budget

4 sheets10 itemsXLSX · 11 KB

Building the year’s budget item by item — rents, fuel, servicing, insurance, tyres — and comparing actual against planned month by month.

  • Planned budget per item and per vehicle
  • Planned against actual calculated every month
  • Year-end projection from the actuals

Thirty seconds, once, for the whole library

Locked
CategoryVehiclePrivate useCeiling
DirectionSegment DAutorisé700 €
CommerciauxSegment CAutorisé450 €
TechniciensUtilitaireDomicile-travail400 €
Pool partagéÉlectriqueInterdit250 €
PolicyScalesHandoverKey
HR and drivers

Vehicle allocation policy

4 sheets6 categoriesXLSX · 9 KB

The frame of the document that says who is entitled to which vehicle, under which conditions and with which duties — and spares you the case-by-case argument.

  • Categories of recipients and the vehicles that go with them
  • Rules on private use, fuel and return
  • Handover appendix to be signed

Thirty seconds, once, for the whole library

Locked
ItemHandoverReturnDifference
Kilométrage84 210119 640+35 430
Carburant3/41/4À refaire
Jeu de clésOuiOuiConforme
Pare-chocs avantIntactÉclatDommage
FormInventoryHistoryKey
Compliance and due dates

Vehicle condition report

4 sheets18 itemsXLSX · 10 KB

The handover and return form: bodywork condition, equipment present, mileage, fuel level, photographs and both signatures.

  • One form per vehicle, to print or fill in on a phone
  • Bodywork diagram to locate the damage
  • Inventory of equipment and on-board documents

Thirty seconds, once, for the whole library

Locked
ItemCombustionElectricDifference
Amortissement6 400 €8 100 €+1 700 €
Énergie3 250 €980 €−2 270 €
Entretien1 180 €640 €−540 €
Taxes annuelles1 020 €0 €−1 020 €
Required inputsTCO calculatorVehicle detailsBenefit in kindEmissions taxPollutant taxEnergies
Costs and budget

Total cost of ownership calculator

7 sheets2026 scalesXLSX · 885 KB

What a vehicle really costs over its life, French taxation included: depreciation, energy, servicing, insurance, benefit in kind and both annual taxes.

  • Annual CO2 emissions tax and pollutant tax, 2026 scales
  • Benefit in kind computed from the ownership mode and the energy
  • Two vehicles compared side by side, combustion or electric

Thirty seconds, once, for the whole library

What happens after the download

Your details are used to send you the file and a short follow-up. No cold calling, no reselling, one-click unsubscribe on every message.

  1. Immediately

    The file downloads and an email sends you the link back, to find it again later.

  2. Day 2

    A guide to the template: the columns that matter, the most common data-entry mistakes.

  3. Day 6

    The limits of a spreadsheet as the fleet grows, and when a tool starts to pay for itself.

  4. Day 12

    An invitation to a twenty-minute demo, to accept or ignore.

Beyond the spreadsheet

A workbook does the job for a handful of vehicles. Beyond that, due-date reminders and costs tied to each vehicle need a tool: the Dadycar free plan covers up to fifty vehicles, with no time limit and no commitment.

Start free

What becomes of your data

  • Data controller: Dadycar SAS. Data kept for three years after the last contact, then deleted.
  • Hosted in France, by OVHcloud. No transmission to third parties for commercial purposes.
  • Access, correction and deletion on request, at the address given in the privacy policy.