Download area

The fleet management template library

Ready-to-use Excel workbooks, built from what we see at our customers. Leave your work details once: the library opens for every template, including the ones we add later.

Library lockedA thirty-second form unlocks it, today and at every new template.

6 showns · 6 available to download

Locked
Reg.ModelKmNext test
AB-123-CDKangoo84 21012/10/2026
EF-456-GHMaster112 94028/11/2026
IJ-789-KLTrafic46 30504/03/2027
MN-012-OPPartner9 87019/06/2027
VehiclesDriversServicingCostsDue datesKey
Tracking and steering

Fleet tracking workbook

6 sheets200 vehiclesXLSX · 78 KB

The reference workbook: registrations, drivers, servicing, costs and due dates in a single file, with the alerts calculated for you.

  • Vehicles sheet: 28 columns, from the registration to the running cost
  • Due dates: roadworthiness test, service, insurance, tyres
  • Costs: fuel, servicing, insurance, rents, over 1,000 rows

Thirty seconds, once, for the whole library

Locked
CriterionWeightScoreWeighted
Servicing tracking3412
Due-date alerts339
Accounting export224
Mobile app144
GridDemo questionsKey
Choosing software

Software evaluation grid

3 sheets20 criteriaXLSX · 15 KB

The frame for comparing fleet management solutions objectively: weighted criteria, an automatic score, and the questions to ask during a demo.

  • 20 criteria in 6 families, with editable weightings
  • Score calculated and candidates ranked automatically
  • 11 demo questions to paste into your write-up

Thirty seconds, once, for the whole library

Locked
Reg.CategoryLastStatus
AB-123-CDCar10/2024Overdue
EF-456-GHVan ≤3.5 t11/2025Under 30 d
IJ-789-KLVan ≤3.5 t03/2026Up to date
QR-345-STHGV06/2026Up to date
VehiclesIntervalsKey
Compliance and due dates

Roadworthiness test calendar

3 sheets200 vehiclesXLSX · 26 KB

The statutory intervals per vehicle category and the next due date calculated for you, so an overdue test is never discovered on the morning of a departure.

  • Intervals per category: cars, vans, heavy goods vehicles, trailers
  • Next test date calculated from the last one
  • Countdown and visual status per vehicle

Thirty seconds, once, for the whole library

Locked
ItemPlannedActualVariance
Loyers92 400 €94 810 €+2 410 €
Carburant48 000 €43 120 €−4 880 €
Entretien21 500 €26 940 €+5 440 €
Assurance18 200 €18 200 €0 €
PlannedActualVarianceKey
Costs and budget

Annual fleet budget

4 sheets10 itemsXLSX · 11 KB

Building the year’s budget item by item — rents, fuel, servicing, insurance, tyres — and comparing actual against planned month by month.

  • Planned budget per item and per vehicle
  • Planned against actual calculated every month
  • Year-end projection from the actuals

Thirty seconds, once, for the whole library

Locked
CategoryVehiclePrivate useCeiling
DirectionSegment DAutorisé700 €
CommerciauxSegment CAutorisé450 €
TechniciensUtilitaireDomicile-travail400 €
Pool partagéÉlectriqueInterdit250 €
PolicyScalesHandoverKey
HR and drivers

Vehicle allocation policy

4 sheets6 categoriesXLSX · 9 KB

The frame of the document that says who is entitled to which vehicle, under which conditions and with which duties — and spares you the case-by-case argument.

  • Categories of recipients and the vehicles that go with them
  • Rules on private use, fuel and return
  • Handover appendix to be signed

Thirty seconds, once, for the whole library

Locked
ItemHandoverReturnDifference
Kilométrage84 210119 640+35 430
Carburant3/41/4À refaire
Jeu de clésOuiOuiConforme
Pare-chocs avantIntactÉclatDommage
FormInventoryHistoryKey
Compliance and due dates

Vehicle condition report

4 sheets18 itemsXLSX · 10 KB

The handover and return form: bodywork condition, equipment present, mileage, fuel level, photographs and both signatures.

  • One form per vehicle, to print or fill in on a phone
  • Bodywork diagram to locate the damage
  • Inventory of equipment and on-board documents

Thirty seconds, once, for the whole library

What happens after the download

Your details are used to send you the file and a short follow-up. No cold calling, no reselling, one-click unsubscribe on every message.

  1. Immediately

    The file downloads and an email sends you the link back, to find it again later.

  2. Day 2

    A guide to the template: the columns that matter, the most common data-entry mistakes.

  3. Day 6

    The limits of a spreadsheet as the fleet grows, and when a tool starts to pay for itself.

  4. Day 12

    An invitation to a twenty-minute demo, to accept or ignore.

What becomes of your data

  • Data controller: Dadycar SAS. Data kept for three years after the last contact, then deleted.
  • Hosted in the European Union. No transmission to third parties for commercial purposes.
  • Access, correction and deletion on request, at the address given in the privacy policy.