Fleet cost for a chief financial officer
You are not waiting for one more tool. You are waiting for the fleet line of your profit and loss account to be explained, predictable and chargeable back. Dadycar brings contracts, expenses and fuel into a single set of data. Splittable by entity, exportable for your close.
Hosted in the European Union · GDPR · Flotauto 2025 Innovation Award · free up to 50 vehicles, then €6 excl. VAT per vehicle per month
Three markers before deciding
- A tool cost known in advance: from €0 to €16 excl. VAT per vehicle per month, public pricing, with no hidden variable.
- Up to -70 % of the time spent producing reports, according to the benefits Dadycar claims.
- Three modular pillars: fleet management, telematics, car sharing. You fund what you open.
What goes wrong in your month
- A return invoice arrives with no warning. The mileage overrun was known to the lessor, not to you.
- Some fuel spending attaches to nobody. A card, an amount, no vehicle and no driver to match it.
- The fleet budget does not split. There is no way to say, entity by entity, what the fleet really costs.
What you can finally present
Fleet data stops being a spreadsheet held by one person. It becomes a reference base, with targets, a monthly trend and an audit trail for every line of spending.
Average TCO per vehicle
The dashboard tracks the average TCO per vehicle against its target. You read the monthly trend against that target and the breakdown of costs by category.
Cost allocation by entity
The Cost allocation tab splits costs between entities, sites and departments. Cost allocation and ESG reporting leave the spreadsheet behind.
Contracts readable before the return
The vehicle record carries the monthly payment, the months left, the contract mileage, the overrun observed and the mileage run rate. Mileage tracking feeds that check continuously.
Every cost justified
The Expenses tab lists costs per vehicle with invoice, VAT, supplier and type. Fuel cards report their supplier, their limit and their downloadable invoices.
Anomaly engine
Business rules flag potential fraud, data integrity failures and departures from contractual compliance. See anomaly and fraud detection.
Reports and exports for the close
Fuel and Compliance tabs, filters by site and by period, data export. The benefit-in-kind report is native.
How it works
- 1Import the fleet and the contracts. Every vehicle carries its entity, its site, its monthly payment and its contract mileage.
- 2Open cost allocation and expenses. Costs split by entity and every cost attaches to a vehicle.
- 3Set your targets. Average TCO, compliance and variance alerts are tracked from the dashboard, month after month.
Related profiles
- Company leader: choosing between buying, leasing and pooling (see the page).
- Purchasing manager: framing a renewal and comparing offers (see the page).
- Commercial fleets: scattered vehicles, scattered costs (see the page).
Let us look at your budget line
Bring an extract of your expenses and two entities: we show the breakdown and the TCO per vehicle live.
What you will have to defend
- “Another subscription.” The price runs from €0 to €16 excl. VAT per vehicle per month. Set that against a single mileage overrun spotted in time.
- “Nobody has time to roll this out.” The fleet is imported, the entities and sites are set up once, then the due dates come up on their own.
- “Our data is not reliable.” The anomaly engine deals with exactly that: it flags the gaps, the duplicates and the inconsistencies instead of hiding them.