Vehicle benefit in kind: the report produced from your fleet
A vehicle benefit in kind corresponds to the private use of a vehicle made available by the employer; it enters the base for social security contributions. Dadycar produces a benefit-in-kind report from fleet data: contract and monthly payment, energy, driver, site, odometers and expenses. The calculation and the declaration remain a payroll matter.
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What the benefit-in-kind report changes
- Up to -70 % of the time spent producing reports.
- A native benefit-in-kind report in the Reports module, alongside Reports and Reports V2 (beta).
- Data already there: contract, fuel, driver, site, odometers, expenses.
Why benefits in kind cost so much time
- The data is split apart: the contract at the leasing company, the fuel at the issuer, the assignment in an HR file.
- Every movement counts: an arrival, a departure, a change of driver, and the month has to be done again.
- Payroll is waiting: the HR department chases, the fleet manager re-enters, the mistake slips in.
What you get with Dadycar
Dadycar gathers the fleet data used in the calculation and produces the report. The applicable rule and its validation remain a payroll matter.
A native benefit-in-kind report
The Reports module includes a benefit-in-kind report, alongside Reports and Reports V2 (beta).
The contract data
The vehicle record carries the monthly payment, the contract end date, the contract mileage and the overrun.
The vehicle and its energy
Fuel, CO2 in grams per kilometre and vehicle status are recorded on the record, including for electric vehicles.
The driver and the site
Every vehicle is attached to a driver and to a site, with its dates of entry into and exit from the fleet.
The real odometers
The odometer history keeps the readings, reported by telematics or entered by hand.
The expenses and the fuel
Costs per vehicle and the fuel and charging histories complete each vehicle's file.
How it works
- 1Keep the vehicle record up to date. Contract, energy, driver, site: that is the basis of the report (vehicle lifecycle).
- 2Let odometers and expenses come in. Telematics or manual readings, fuel and charging transactions (fuel tracking).
- 3Produce the benefit-in-kind report. You export it and pass it to payroll or to the accountant (reports and analytics).
Who it is for
- Fleet managers: supplying the raw material of the calculation without spending the month-end on it (see the role page).
- HR and payroll managers: receiving a statement per vehicle and per driver (see the role page).
- SME leaders: measuring what company cars really cost (see the role page).
Your next benefit-in-kind report, in a demo
Bring two or three company cars: we show the data used and the output of the report.
Your questions before getting started
- “Does this replace my accountant?” No. Dadycar produces the report from fleet data; the choice of method and the declaration remain with the payroll manager or the accountant.
- “Do I need a device?” No. Odometers can be entered by hand; telematics reports them automatically when it is in place.
- “What about electric vehicles?” The vehicle record carries the energy and the CO2; charging histories are tracked like fuel.