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Flotauto 2025 Innovation Award

Vehicle benefit in kind: the report produced from your fleet

A vehicle benefit in kind corresponds to the private use of a vehicle made available by the employer; it enters the base for social security contributions. Dadycar produces a benefit-in-kind report from fleet data: contract and monthly payment, energy, driver, site, odometers and expenses. The calculation and the declaration remain a payroll matter.

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Reports

Benefits in kind

BMW 3 Series Touring

Thomas R., Technical director

Diesel · 128 g/km

Driver change on Oct 14 (previous: Yanis D.)

Financing type
Long-term lease
Assignment date
Oct 14, 2026
Site
Marseille branch
  • Monthly lease€574
  • Monthly insurance€81
  • Monthly servicing€32
  • Total monthly cost€687
Mileage over the period: 770 kmTelematicsPost Feb 1, 2025
  • Hosted in France, by OVHcloud
  • GDPR
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles

What the benefit-in-kind report changes

Up to -70 %

Of the time spent producing reports.

Benefits in kind

TaxationMonthlyCSV
Generate

A native benefit-in-kind report

In the Reports module, alongside Reports and Reports V2 (beta).
ReportsReports V2 (beta)Benefits in kind

Data already there

Contract, fuel, driver, site, odometers, expenses.
ContractFuelDriverSiteOdometersExpenses

Why benefits in kind cost so much time

Reminder: October benefit-in-kind dataPayroll

Hi, I'm still missing the company cars for the payroll on the 25th. Did the BMW change driver? Thanks.

BMW_lease_contract.pdf

Monthly payment at the lessor

card_statement_oct.pdf

Fuel at the card issuer

HR_vehicle_assignments.xlsx

BMW 3 Series: Yanis D. or Thomas R. since Oct 14?

The data is split apart

The contract at the leasing company, the fuel at the issuer, the assignment in an HR file.

Every movement counts

An arrival, a departure, a change of driver, and the month has to be done again.

Payroll is waiting

The HR department chases, the fleet manager re-enters, the mistake slips in.

What you get with Dadycar

Dadycar gathers the fleet data used in the calculation and produces the report. The applicable rule and its validation remain a payroll matter.

A native benefit-in-kind report

The Reports module includes a benefit-in-kind report, alongside Reports and Reports V2 (beta).

Benefits in kind · October 2026

Export CSV
EmployeeVehiclekm
Thomas R.BMW 3 Series Touring770
Yanis D.BMW 3 Series Touring540
Karim B.Peugeot 3008 Hybrid2,520
Léa P.Tesla Model 31,830
Nadia K.Renault Mégane E-Tech1,900

The contract data

The vehicle record carries the monthly payment, the contract end date, the contract mileage and the overrun.

Financing · BMW 3 Series Touring

Monthly payment€574

Contract endFeb 28, 2029

Contract mileage90,000 km

Current mileage24,730 km

Remaining mileage65,270 km

The vehicle and its energy

Fuel, CO2 in grams per kilometer and vehicle status are recorded on the record, including for electric vehicles.
  • BMW 3 Series TouringDiesel128 g/km
  • Peugeot 3008 HybridPlug-in hybrid34 g/km
  • Tesla Model 3Electric0 g/km

The driver and the site

Every vehicle is attached to a driver and to a site, with its dates of entry into and exit from the fleet.

BMW 3 Series Touring

  1. 02/2025 Entered the fleet Marseille branch
  2. Feb 3, 2025 Yanis D. driver
  3. Oct 14, 2026 Thomas R. driver

The real odometers

The odometer history keeps the readings, reported by telematics or entered by hand.

Odometer history

  • Oct 2824,730 kmTelematics
  • Oct 1423,410 kmManual
  • Sep 3022,880 kmTelematics

The expenses and the fuel

Costs per vehicle and the fuel and charging histories complete each vehicle's file.

Costs per vehicle · October

  • Peugeot 3008 HybridToll€42.60
  • BMW 3 Series TouringCar wash€18.00
  • Tesla Model 3Parking€27.50

Fuel and charging history

  • Peugeot 3008 Hybrid41.2 L
  • Tesla Model 3186 kWh
  • Renault Mégane E-Tech142 kWh

How it works

  1. Contract, energy, driver, site: that is the basis of the report (vehicle lifecycle).

  2. Telematics or manual readings, fuel and charging transactions (fuel tracking).

  3. You export it and pass it to payroll or to the accountant (reports and analytics).

BMW 3 Series Touring

Company car · Marseille branch

Financing type
Long-term lease
Monthly payment
€574
Contract end date
Feb 28, 2029
Contract mileage
90,000 km

Contract, energy, assignment: what the benefit-in-kind report reads

Who it is for

Fleet managers

Supplying the raw material of the calculation without spending the month-end on it (see the role page).
October report ready5 lines, 4 company carsCSV

HR and payroll managers

Receiving a statement per vehicle and per driver (see the role page).
  • Karim B.Peugeot 3008 Hybrid
  • Léa P.Tesla Model 3
  • Nadia K.Renault Mégane E-Tech

SME leaders

Measuring what company cars really cost (see the role page).

Average monthly cost

€724

per leased company carLease, insurance, servicing

Your next benefit-in-kind report, in a demo

Bring two or three company cars: we show the data used and the output of the report.

Request a demo

Your questions before getting started

“Does this replace my accountant?”

No. Dadycar produces the report from fleet data; the choice of method and the declaration remain with the payroll manager or the accountant.

“Do I need a device?”

No. Odometers can be entered by hand; telematics reports them automatically when it is in place.

“What about electric vehicles?”

The vehicle record carries the energy and the CO2; charging histories are tracked like fuel.

Frequently asked questions

How is the benefit in kind of a company car calculated?

Two methods exist: an assessment based on the costs actually incurred, or a flat-rate assessment that the employer may choose to apply. The flat rate differs depending on whether the vehicle is bought or leased (BOFiP, BOI-RSA-BASE-20-20; Urssaf).

Does fuel paid for by the employer change the benefit in kind?

Yes. When the employer covers the fuel used privately, the flat-rate assessment of the benefit is higher than when it does not, for a bought vehicle as well as for a leased one (BOFiP, BOI-RSA-BASE-20-20).

Which vehicle benefit-in-kind scale applies today?

The scale depends on the date the vehicle was made available: the order of 25 February 2025 changed the assessment of benefits in kind for calculating social security contributions. Check the scale in force with the Urssaf and the Bulletin officiel de la Sécurité sociale.

Is there a specific regime for electric vehicles and charging points?

Yes, a specific regime applies to vehicles running exclusively on electricity and to charging points made available by the employer. Its amounts and its period of validity are set by regulation: check them before each payroll run on boss.gouv.fr and urssaf.fr.

Does Dadycar calculate the benefit in kind in place of the payroll manager?

No. Dadycar produces a benefit-in-kind report from fleet data: contract and monthly payment, energy, driver, site, odometers and expenses. The choice of method, the application of the scale and the declaration are a matter for the accountant or the payroll manager.

Which fleet data feeds the benefit-in-kind report?

The vehicle record (monthly payment, CO2, fuel, driver, site, dates of entry and exit), the odometer history (telematics or manual readings) and the expenses, including the fuel and charging histories. All of it is held in Dadycar, with no intermediate export.

See Dadycar on your own fleet

  • Hosted in France, by OVHcloud
  • GDPR
  • Flotauto 2025 Innovation Award
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles
Request a demoTry it for freeSee pricing

Go further

Vehicle benefit-in-kind calculatorVehicle benefit in kind: the full guideElectric vehicle optimizationAll of Dadycar on one page

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Summary

Dadycar offers a benefit-in-kind report generated from fleet data such as contract details, energy, driver, site, odometers, and expenses. The report is available in the Reports module and can be exported as CSV. Dadycar does not calculate or declare the benefit in kind; that remains the responsibility of payroll or accounting. Pricing is €6 excl. VAT per vehicle per month, free up to 50 vehicles.

Key Facts

Frequently Asked Questions

How is the benefit in kind of a company car calculated?

Two methods exist: an assessment based on the costs actually incurred, or a flat-rate assessment that the employer may choose to apply. The flat rate differs depending on whether the vehicle is bought or leased (BOFiP, BOI-RSA-BASE-20-20; Urssaf).

Does fuel paid for by the employer change the benefit in kind?

Yes. When the employer covers the fuel used privately, the flat-rate assessment of the benefit is higher than when it does not, for a bought vehicle as well as for a leased one (BOFiP, BOI-RSA-BASE-20-20).

Which vehicle benefit-in-kind scale applies today?

The scale depends on the date the vehicle was made available: the order of 25 February 2025 changed the assessment of benefits in kind for calculating social security contributions. Check the scale in force with the Urssaf and the Bulletin officiel de la Sécurité sociale.

Is there a specific regime for electric vehicles and charging points?

Yes, a specific regime applies to vehicles running exclusively on electricity and to charging points made available by the employer. Its amounts and its period of validity are set by regulation: check them before each payroll run on boss.gouv.fr and urssaf.fr.

Does Dadycar calculate the benefit in kind in place of the payroll manager?

No. Dadycar produces a benefit-in-kind report from fleet data: contract and monthly payment, energy, driver, site, odometers and expenses. The choice of method, the application of the scale and the declaration are a matter for the accountant or the payroll manager.

Which fleet data feeds the benefit-in-kind report?

The vehicle record (monthly payment, CO2, fuel, driver, site, dates of entry and exit), the odometer history (telematics or manual readings) and the expenses, including the fuel and charging histories. All of it is held in Dadycar, with no intermediate export.

Does this replace my accountant?

No. Dadycar produces the report from fleet data; the choice of method and the declaration remain with the payroll manager or the accountant.

Do I need a device?

No. Odometers can be entered by hand; telematics reports them automatically when it is in place.

What about electric vehicles?

The vehicle record carries the energy and the CO2; charging histories are tracked like fuel.

Related Entities

People
Thomas R., Yanis D., Karim B., Léa P., Nadia K.
Companies
Dadycar, OVHcloud, Urssaf, BOFiP
Products
BMW 3 Series Touring, Peugeot 3008 Hybrid, Tesla Model 3, Renault Mégane E-Tech
Locations
Marseille, France
Technologies
Telematics, CSV