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Flotauto 2025 Innovation Award

Maintenance work orders: from the mobile report to the workshop

The driver inspects the vehicle from Dadycar Go, the anomaly is raised, the work order goes to your in-house service: up to -40 % of servicing time.

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The driver, in the parking lot

Dadycar Go9:41

Monthly check

Renault Trafic · EF-456-GH · 33 items

Tires

Front left tire
Front right tire
Rear left tire
Rear right tire

Lighting

Low beams
Turn signals

Bodywork

Windshield
Mirrors

Submit the inspection

The manager, at the office

Anomalies

1 to handle

Front left tire not compliantHigh

Renault Trafic · Karim B. · today 7:52 am · Deadline: Oct 31

Today's services

None yet: mark an item as not compliant on the phone.

  • Hosted in France, by OVHcloud
  • GDPR
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles

What mobile reporting changes

Automatic inspection forms

For example a monthly check of 33 items.
Monthly check33 items · every month

Up to -40 % of the time

Spent managing servicing.
  1. 1Inspection
  2. 2Anomaly
  3. 3Work order
  4. 4Vehicle back

With no device

Inspection and reporting rely on the app, telematics is added if you want it.
Dadycar GoiOS and Android, no device needed

When the field does not write to the office

Vehicle checklist · paper

Tires ✓

Lights ✓

Bodywork: scratch?

Signature: ______

Depot binder, nowhere to be found on return day

Voice message · Karim B.

“The front left tire is bald, can you check with the workshop?”

Puncture · A43

Three weeks later, delivery round cut short

The worn tire is seen by the driver

Never by the manager, until the puncture.

The condition report is done on paper

Gets lost, and the return dispute is settled with no proof.

The work order is given verbally

Nobody knows whether it was done, or when.

What you get with Dadycar

The principle: the driver submits an inspection from their phone, the software records every item checked, and the manager turns the fault into an intervention.

Inspections from Dadycar Go

The driver carries out the condition report or the periodic check from the app, at pick-up, at return or on a set date, with no paper and no re-entry at the office.

Dadycar Go9:41

Monthly check

Renault Trafic · EF-456-GH · 33 items

Tires

Front left tire
Front right tire
Rear left tire
Rear right tire

Lighting

Low beams
Turn signals

Bodywork

Windshield
Mirrors

Submit the inspection

Automatic inspection forms

You define the items to check, the expected conditions and the vehicles concerned; submissions arrive in the inspection history.

Monthly check

Interval: 1 month

Items

33

Conditions

4

Vehicles

24

Submissions

23

Tires, lighting, brakes, fluid levels, bodywork, interior

Anomalies raised and prioritized

A fault found joins the Anomalies module with its level (high, medium, low), its deadline and its notification channel.
Front left tireRenault Trafic · due Oct 31High
Low beamsRenault Master · due Nov 5Medium
Right mirrorIveco Daily · due Nov 28Low

Work order to the in-house service

The manager creates the intervention for your workshop or your operators: vehicle, priority, status, dates and mileage. A partner garage from your directory can also receive it.

Front left tire replacement

Renault Trafic · EF-456-GH · from the Oct 29 inspection

Scheduled
Carried out by
Lyon workshop · Mehdi A.
Priority
High
Planned date
Oct 30
Odometer
98,400 km

Inspection history per vehicle

Every submission stays available: who inspected, when, with which items compliant or not. Useful when returning a leased vehicle.

Renault Trafic · EF-456-GH · Monthly check

DateDriverNon-compliant items
Oct 29Karim B.1 of 33
Oct 1Karim B.All compliant
Sep 1Sarah L.2 of 33
Aug 1Karim B.All compliant

Off-the-road status in the dashboard

A vehicle under intervention appears as off the road in the maintenance tab, against the fleet availability target.

Vehicles off the road

71

incl. Renault Trafic, workshopTarget: availability ≥ 95%

How it works

  1. Items, conditions and vehicle scope; the form is triggered automatically according to the rule you choose.

  2. The submission is time-stamped and attached to the vehicle and the driver.

  3. The anomaly becomes a work order in the Services module, tracked until the vehicle returns (intervention management).

Create a form

Inspections · Automatic

Title

Monthly check

Vehicles

Vans · 24 vehicles

Items

33 items · 6 sections

Conditions

4 conditions

Interval

1

Unit

Month

Save

Who it is for

Maintenance and operations managers

Work orders written down, dated and tracked (see the role page).

Scheduled4

In progress2

Completed this week9

Transport and logistics

A pre-departure check that leaves a trace (see the industry page).
Iveco DailyPre-departure check 6:48 am
Renault MasterPre-departure check 6:55 am
Citroën JumperPre-departure check not done

Corporate car sharing

A condition report at each pick-up and return (see the solution).
Condition report · pick-upThu 8:02 am · Sarah L.
Condition report · returnThu 5:40 pm · Sarah L.

Your first inspection form, ready during the demo

A 30-minute demo on your own fleet: together we build the check form your drivers will fill in.

Request a demo

Your questions before getting started

“My drivers will not fill anything in.”

The form fits on a phone, is triggered automatically and only asks for the items you chose.

“Do I need a device?”

No. Inspections, anomalies and work orders work with the app alone; telematics adds the alerts coming from the vehicle.

“How long does it take to start?”

A form takes a few minutes to create; your drivers install Dadycar Go and receive their first inspection.

Frequently asked questions

What is a work order in fleet maintenance?

It is the formal instruction to carry out an intervention on an identified vehicle: nature of the operation, priority, provider (in-house workshop or garage), dates and mileage. In Dadycar, it takes the form of an in-house or partner service, created from an anomaly, a reminder or an alert, and tracked until it is closed.

How do you inspect a vehicle from a mobile app?

With Dadycar Go, the driver opens the inspection form assigned to their vehicle, checks every listed item (tires, lights, bodywork, fluid levels, documents) and submits the result. The submission is time-stamped, attached to the vehicle and available to the manager in the inspection history.

What is an automatic inspection form?

It is a check template triggered on its own according to a rule: at each pick-up or return, or at a fixed interval, for example a monthly check of 33 items. The manager defines the items, the expected conditions and the vehicles concerned; Dadycar sends the form and collects the submissions.

What happens to an anomaly reported by a driver?

It joins the Anomalies module with a severity level (high, medium, low), a handling deadline and a notification channel. The manager can turn it into an intervention for an in-house service or a partner, and the vehicle appears as off the road in the dashboard while it is repaired.

Does a mobile condition report carry weight in a return dispute?

A time-stamped condition report, attached to the vehicle and the driver, is a useful piece of evidence when facing a leasing company or an employee. Dadycar keeps every submission in the inspection history. Its legal weight depends on the lease contract and on the agreement of the parties.

See Dadycar on your own fleet

  • Hosted in France, by OVHcloud
  • GDPR
  • Flotauto 2025 Innovation Award
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles
Request a demoTry it for freeSee pricing

Go further

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