Fleet cost tracking: every expense has a vehicle
Costs with or without an invoice, VAT, supplier, type: the average TCO per vehicle is calculated on real data and compared with your target.
Hosted in the European Union · GDPR · Flotauto 2025 Innovation Award · free up to 50 vehicles, then €6 excl. VAT per vehicle per month
What cost tracking changes
- Average TCO per vehicle in € per year, with a target and its trend in the dashboard.
- Up to -70 % of the time spent producing cost reports.
- With no device: expenses are entered or imported, telematics refines them with real mileage.
When costs are guessed at
- The lease is known, the rest is not: fuel, servicing, tyres and fines are scattered.
- Management asks for a cost per vehicle and the answer takes two days of extraction.
- One site's costs are paid by another, with no clean allocation between entities.
What you get with Dadycar
The Expenses module records every cost; the dashboard turns it into TCO, breakdown and cost allocation. One entry, several readings.
Costs per vehicle, with or without an invoice
Every expense carries a vehicle, a type, a supplier, a source, the VAT and, where it exists, the invoice.
Mobility expenses
Travel expenses outside the fleet vehicle are tracked in the same module, for a complete mobility cost.
Average TCO per vehicle and target
The dashboard shows the average TCO per vehicle in € per year, its target and its trend over time.
Cost breakdown
Fuel, services, expenses, per site and per period: the cost breakdown can be read and exported from the expenses tab.
Allocation between entities
The cost allocation tab of the dashboard prepares the split of costs between sites, subsidiaries or cost centres.
Benefit-in-kind report
The Reports module produces the benefit-in-kind report for assigned vehicles, for payroll and declarations.
How it works
- 1Import vehicles and contracts. Leases, monthly payments and remaining terms come from the vehicle records of the fleet.
- 2Record or import the expenses. Fuel cards, garage services and entered costs feed the Expenses module; fuel cards avoid re-entry.
- 3Read the TCO in the dashboard. Expenses and cost allocation tabs of the dashboard, filtered by site and by period, exportable.
Who it is for
- SME leaders: a reliable cost per vehicle, without waiting for the year-end close (see the role page).
- Fleet managers: justifying every euro and defending the budget (see the role page).
- Multi-site commercial fleets: costs allocated to the right branch (see the industry page).
Your real TCO, calculated during the demo
Bring your lease payments and a fuel card statement: we show the average TCO of your fleet against your target.
Your questions before getting started
- “Do I need a device?” No. Expense tracking works with no hardware; telematics adds real mileage for an exact cost per kilometre.
- “My expenses are in the accounts.” Dadycar follows the expense on the vehicle side, with supplier and VAT, to read the cost per vehicle and per site that accounting does not give.
- “How long does it take to start?” As soon as vehicles and contracts are imported, the fixed part of the TCO is visible; expenses are added as they come.