Commercial fleet and company car management
A commercial fleet is a set of named vehicles entrusted to people who drive alone, far from head office. Managing it means framing who gets what, tracking contract mileage, handling fines and producing the benefit in kind, vehicle by vehicle and driver by driver.
Hosted in France, by OVHcloud · GDPR · Flotauto 2025 Innovation Award · €6 excl. VAT per vehicle per month, free up to 50 vehicles
Three facts that matter
- Up to -70 % of the time spent producing reports.
- One vehicle, one driver, one contract: cost, rental, due dates and offences attached to the same record.
- With or without a device: declared tracking on mobile, or a connected vehicle.
What goes wrong on a sales fleet
- Allocation is negotiated case by case. With no written car policy, every hire reopens the discussion about the model, the budget and the options.
- Contract mileage drifts. The overrun is discovered at the return, when the leasing company's invoice arrives.
- Fines go round in circles. The notice arrives at head office, nobody knows who was driving, and the designation deadline runs.
A commercial fleet held together by rules
A salesperson's vehicle is both a working tool and part of their package. Dadycar handles both dimensions on the same vehicle record.
Car policy and vehicle orders
Versioned car policies, with a maximum TCO, WLTP CO2 and permitted engines, and an approval flow for every order.
Catalogue of eligible vehicles
The employee chooses from a catalogue filtered by engine, segment and budget, already compliant with the policy for their grade.
Benefit-in-kind report
The benefit-in-kind report builds on the financing, the cost and the date of availability carried by each vehicle, ready to pass to payroll.
Trips and contract mileage
Odometer readings, trips and the contract mileage: the overrun is visible during the term, not at the return.
ANTAI offences and post-parking charges
The driver assigned at the date of the offence is identified, the designation prepared, and post-parking charges tracked in the same place.
Fuel cards reconciled
Fuel cards feed the vehicle's expenses: the cost per kilometre for each salesperson becomes data, not an estimate.
Three steps to get started
- 1Import the fleet and the employees, with contracts, rentals, contract mileages and dates of availability.
- 2Write the car policy and open vehicle orders with their approval flow.
- 3Steer the gaps: mileage, due dates and offences come up in the dashboard.
Who it is for
- Multi-site sales forces, close to the needs of transport and logistics fleets on cost tracking.
- Companies mixing company cars and vans, which overlap with the uses of construction.
- The fleet manager who single-handedly holds contracts, fines and renewals: see the role page.
Your car policy, set up during the demo
Bring your allocation grid and two lease contracts: we configure them live.
Your questions before getting started
- “My sales people will refuse to be located.” Declared tracking on mobile is enough for mileage, benefit in kind and fines; telematics stays optional.
- “We order our vehicles from several leasing companies.” Tenders and quotations are compared in the tool before the purchase order.
- “How long does it take to start?” Due dates and alerts work as soon as your fleet file is imported.