Vehicle maintenance tracker
Each vehicle's maintenance plan, its next due dates by date and by mileage, and the history of garage visits. The “Due soon” and “Overdue” statuses work themselves out.
To track a fleet's maintenance, list for each vehicle the operations to do and how often, in kilometers and in months, then each job done. The next due date is the last one plus the interval; the template alerts you below a threshold you set.
6 sheetsDue dates and mileageXLSX · 94 KB
What the workbook contains
- A maintenance plan per vehicle, updated from the last job recorded
- A status for each operation: OK, Due soon or Overdue, with adjustable alert thresholds
- Maintenance cost per vehicle, before and after VAT; the workbook is in French
Sheets: How to use · Vehicles · Maintenance plan · Jobs · Summary · Lists
What happens after the download
Your details are used to send you the file and a short follow-up. No cold calling, no reselling, one-click unsubscribe on every message.
- Immediately
The file downloads and an email sends you the link back, to find it again later.
- Day 2
A guide to the template: the columns that matter, the most common data-entry mistakes.
- Day 6
The limits of a spreadsheet as the fleet grows, and when a tool starts to pay for itself.
- Day 12
An invitation to a twenty-minute demo, to accept or ignore.
Frequently asked questions
Add the interval to the last time the job was done: in months to the date, in kilometers to the odometer. Whichever comes first triggers the maintenance. The template does the math for every operation and every vehicle.
Those in the manufacturer's service book: service, oil and filters, brakes, tires, timing belt, air conditioning. The template comes with a list to adapt. Roadworthiness tests are tracked with the roadworthiness test calendar.
By recording each job with its amount before VAT and the VAT. The summary adds up the amounts per vehicle and counts the operations that are overdue or due soon.