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Flotauto 2025 Innovation Award

Multi-entity fleet cost allocation and ESG reporting

Fleet costs split by site and by period, CO2 per vehicle and the energy transition trajectory: two dashboard tabs, ready to export.

Request a demoTry it for free

Fleet dashboard

Export

Total charged back

€260,900

Q3 2026

Vehicles

149

All sites

Average TCO / vehicle

€6,980/yr

target ≤ €7,000

Breakdown by cost type

  • Leases€147,900
  • Fuel and energy€62,200
  • Servicing€23,400
  • Insurance€16,500
  • Claims€10,900
SiteVehiclesTo charge back
Lyon branch64€110,400
Paris head office48€80,200
Marseille branch37€70,300
  • Hosted in France, by OVHcloud
  • GDPR
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles

What these two tabs change

Up to -70 % of the time

Spent producing reports: the views are calculated, filtered by site and exported.

Export the tab

Cost allocation · Q3 2026 · 3 sites

Sustainability · 2026 · all sites

CO2 in g/km per vehicle

And an energy mix of the fleet, continuously up to date.
  • Peugeot 308 SWDiesel128 g/km
  • Renault Mégane E-TechElectric0 g/km
  • Toyota CorollaHybrid102 g/km

LOM compliance per car policy

(2026, 2027, 2030) tracked before the orders, not after.
LOM2026LOM2027LOM2030

What the quarterly report costs today

chargeback_Q3_CFO.xlsx

Finance department

Vehicles
176
Fleet cost
€412,380
Subsidiaries
3
Updated
Oct 2

carbon_footprint_2025_CSR.xlsx

CSR department

Vehicles
182
Average CO2
≈ 120 g/km (estimated)
Mileage
fuel invoices
Updated
March 2026

6 vehicles apart between the two files: which one is right?

Charging back to subsidiaries

Means extracting leases, fuel, servicing and claims, then reallocating them by hand.

The fleet's carbon footprint

Is reconstructed once a year, from invoices and estimates.

The CSR department and the finance department

Work on two files that never reconcile.

What you get with Dadycar

The Dadycar dashboard has ten tabs, including Cost allocation and ESG sustainability. All of them filter by site and by period, and export.

Cost allocation by site and period

Fleet costs are split by site (subsidiary, branch, establishment) and by period, with a breakdown by cost type, ready for internal charge-back.

Cost allocation · Q3 2026

by site and by type

Lyon branch€110,400

Paris head office€80,200

Marseille branch€70,300

  • Leases
  • Fuel and energy
  • Servicing
  • Insurance
  • Claims

Average TCO per vehicle and target

The average TCO per vehicle per year is compared with the target set; its trend is followed over time.

Average TCO / vehicle / year

€6,980

target €7,000MayOct

Energy mix of the fleet

Share of combustion, hybrid and electric vehicles, and CO2 in g/km on every vehicle record, for ESG reporting based on the real fleet.

Breakdown by energy

  • Diesel71
  • Gasoline30
  • Hybrid28
  • Electric20

Average CO2 115 g/km, read from each vehicle record

Energy transition analysis

For every vehicle, an analysis of its suitability for going electric based on its usage, to build the renewal plan.
VehicleEV suitability
Peugeot 308 SWSuitable
Renault TraficTo review
Renault ClioSuitable
Iveco Daily tipperNot suitable

Charging and state of charge

State of charge of electric vehicles (charging, complete, low charge, not charging) and charging locations, supplier or customer.
  • Renault Mégane E-TechHead office charger · supplierCharging
  • Tesla Model 3A7 highway charger · supplierComplete
  • Peugeot e-20818% · 54 km leftLow charge
  • Renault Kangoo E-TechCustomer site, Bron · customerNot charging

LOM compliance per car policy

Each car policy carries a LOM compliance target for 2026, 2027 or 2030 and a maximum WLTP CO2, applied to vehicle orders.
Sales car policyMax WLTP CO2 ≤ 95 g/kmLOM 2026
Technicians car policyMax WLTP CO2 ≤ 120 g/kmLOM 2027
Management car policyMax WLTP CO2 ≤ 50 g/kmLOM 2030

How it works

  1. Every vehicle is attached to a site; every expense, lease and claim follows the vehicle.

  2. Cost allocation tab for the finance department, ESG sustainability tab for the CSR department, each filtered by site and by period; the reports complete the exports.

  3. The suitability analysis designates the vehicles to electrify; the car policy sets the maximum CO2 and the LOM target of the next orders.

Costs per vehicle: every expense attached to a vehicle, filterable by site and by supplier

Who it is for

Multi-site and multi-entity groups

Charge-back per establishment with no reprocessing (see the role page).

Costs per establishment

Split by assigned vehicles

Lyon branch64 veh.€110,400

Paris head office48 veh.€80,200

Marseille branch37 veh.€70,300

CSR managers

Energy mix and fleet CO2 for extra-financial reporting (see the energy transition solution).

Average fleet CO2

115g/km

−4.2% vs 2025WLTP, vehicle records

Transport and logistics

Costs per branch and an electrification path for the rounds (see the industry page).

Electric share per branch

Lyon branch12 %
Paris head office21 %
Marseille branch5 %

Your next charge-back, without a spreadsheet

A 30-minute demo: we load your sites and your costs, then produce together the charge-back and the ESG view of the last quarter.

Request a demo

Your questions before getting started

“Our entities use different allocation keys.”

The split is done by site and by period on the real costs of the vehicle; the exports then feed your accounting tool.

“Do I need a device for ESG reporting?”

No for the composition of the fleet and the CO2 per vehicle; telematics refines the electric suitability analysis with real mileage.

“How long does it take to start?”

As soon as vehicles, sites and expenses are imported, both tabs are populated.

Frequently asked questions

What is internal charge-back for a vehicle fleet?

It is the reallocation of fleet costs (leases, fuel, servicing, insurance, claims) to the entities that use the vehicles: subsidiaries, branches, departments. It requires every cost to be attached to a vehicle and every vehicle to a site. Dadycar produces that split per site and per period.

Which companies must produce a greenhouse gas emissions assessment?

Companies with more than 500 employees, local authorities with more than 50,000 inhabitants and other public bodies with more than 250 staff. Since the decree of 1 July 2022, significant indirect emissions (scope 3) are included; the assessments are published on the ADEME platform (ecologie.gouv.fr).

How do you calculate the carbon footprint of a vehicle fleet?

By starting from the kilometers covered and the energy consumed per vehicle, multiplied by the reference emission factors. The CO2 in g/km (WLTP) of each vehicle and the energy mix of the fleet give a first measure; actual fuel and charging consumption refine it. Dadycar provides that data per vehicle and per site.

Which low-emission vehicle quotas apply to fleets?

For companies running more than 100 light vehicles: 15 % of renewals in 2025, 18 % in 2026, 25 % in 2027, 30 % in 2028, 35 % in 2029 and 48 % in 2030. Below those quotas, an incentive-based annual tax applies: €2,000 per missing vehicle in 2025, €4,000 in 2026, €5,000 from 2027 (ecologie.gouv.fr).

How are cost allocation and ESG data exported?

Every dashboard tab filters by site and by period and exports. The reports of the Reports module complete those exports for the recurring needs of the finance and CSR departments.

See Dadycar on your own fleet

  • Hosted in France, by OVHcloud
  • GDPR
  • Flotauto 2025 Innovation Award
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles
Request a demoTry it for freeSee pricing

Go further

Total cost of ownership of a vehicle fleetTCO calculator by financing methodGlossary: fleet carbon footprintAll of Dadycar on one page

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Summary

Dadycar provides a fleet management dashboard with dedicated tabs for multi-entity cost allocation and ESG reporting. The cost allocation tab splits fleet costs by site and period, while the ESG tab tracks CO2 emissions per vehicle and the energy mix of the fleet. The platform is hosted in France by OVHcloud, complies with GDPR, and costs €6 excl. VAT per vehicle per month, free up to 50 vehicles.

Key Facts

Frequently Asked Questions

What is internal charge-back for a vehicle fleet?

It is the reallocation of fleet costs (leases, fuel, servicing, insurance, claims) to the entities that use the vehicles: subsidiaries, branches, departments. It requires every cost to be attached to a vehicle and every vehicle to a site. Dadycar produces that split per site and per period.

Which companies must produce a greenhouse gas emissions assessment?

Companies with more than 500 employees, local authorities with more than 50,000 inhabitants and other public bodies with more than 250 staff. Since the decree of 1 July 2022, significant indirect emissions (scope 3) are included; the assessments are published on the ADEME platform (ecologie.gouv.fr).

How do you calculate the carbon footprint of a vehicle fleet?

By starting from the kilometers covered and the energy consumed per vehicle, multiplied by the reference emission factors. The CO2 in g/km (WLTP) of each vehicle and the energy mix of the fleet give a first measure; actual fuel and charging consumption refine it. Dadycar provides that data per vehicle and per site.

Which low-emission vehicle quotas apply to fleets?

For companies running more than 100 light vehicles: 15 % of renewals in 2025, 18 % in 2026, 25 % in 2027, 30 % in 2028, 35 % in 2029 and 48 % in 2030. Below those quotas, an incentive-based annual tax applies: €2,000 per missing vehicle in 2025, €4,000 in 2026, €5,000 from 2027 (ecologie.gouv.fr).

How are cost allocation and ESG data exported?

Every dashboard tab filters by site and by period and exports. The reports of the Reports module complete those exports for the recurring needs of the finance and CSR departments.

Related Entities

Companies
Dadycar, OVHcloud, ADEME
Products
Dadycar
Locations
France, Lyon, Paris, Marseille, Bron