Company vehicle condition reports and inspection forms
A company vehicle condition report describes the state of a vehicle on a precise date. Dadycar keeps the history of those inspections and generates forms your drivers complete from the Dadycar Go mobile app, at delivery, during the vehicle's life and at return.
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What the Inspections module brings
- A dated history: every condition report stays attached to its vehicle, readable months later.
- Automatic inspection forms: items, conditions, vehicles concerned and submissions are set once, then run on their own.
- The field rather than the office: drivers fill them in from the Dadycar Go mobile app.
What the absence of evidence costs
- The return invoice arrives at the end of the contract: scratches, tyres, interior, and nobody knows any more what state the vehicle left in.
- Paper check-lists disappear: a binder at the depot, photos on the phone of a driver who has left the company.
- The damage is found too late: there is no way to say when it appeared, or who was using the vehicle at the time.
What you get with Dadycar
The Inspections module turns a field action into dated evidence, attached to the vehicle and to the rest of its file.
History of condition reports
Every inspection of a vehicle is gathered and readable, from its arrival in the fleet to its departure.
Automatic inspection forms
You define the items to check and the conditions expected; the form goes out to the vehicles concerned and the submissions come back.
Check-lists at your own level of detail
A monthly review can hold several dozen items, like the 33 points of a template seen on the demonstration account.
Inspection completed on mobile
The driver answers from the Dadycar Go app, in the car park, without going back to the office.
Delivery and return covered
The expected condition reports appear in the delivery and return tracking of ordered vehicles.
Bridge to claims
Damage found during an inspection feeds the claim file, with its date and its vehicle.
How it works
- 1Compose your inspection form. Items to check, conditions expected, vehicles concerned: one template per use is often enough.
- 2Let the drivers fill it in on the ground. Submissions arrive from the mobile app (Dadycar Go).
- 3Use the history at the right moment. Return, dispute or damage: the dated finding is in the vehicle's file (claims and fines).
Who it is for
- Construction and site work: vans that change team and site every week (see the industry page).
- Transport and logistics: a checked condition before every round, traced vehicle by vehicle (see the industry page).
- Field service teams: shared vehicles, inspected at handover (see the industry page).
Try it on a vehicle nearing the end of its contract
Bring a vehicle close to its return: in the demo we show the condition report you would have had to set against the charges.
Your questions before getting started
- “Our drivers will not fill in a form.” The form only holds the items you chose, and is completed from a phone in a few minutes.
- “Do I need a device?” No. Inspections work without telematics; a GPS-OBD device or a connected vehicle then adds the odometers and the alerts.
- “How long does it take to start?” As soon as the fleet is imported, a first inspection form can be sent to the vehicles concerned.