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Flotauto 2025 Innovation Award

Fleet management dashboard: your indicators with their targets

Availability, TCO per vehicle, compliance, vehicles off the road, car sharing: ten tabs, one target per indicator, one filter by site and by period.

Request a demoTry it for free

Fleet dashboard

225 critical alerts

703 vehicles · Updated in real time

All sitesThis monthFilterExport dataRefresh

Availability rate

82.4%

→ 0.0% vs last monthTarget: ≥ 95%

Average TCO / vehicle

2,584€/yr

↘ −4.1% vs 12 monthsTarget: < €3,000

Eco-driving score

78/100

↗ +2.4% vs last monthTarget: ≥ 80

Regulatory compliance

71.4%

↘ −1.5% vs last monthTarget: ≥ 100%

Vehicles off the road

10.1% of the fleet

71

71 vehicles out of service

  • QR-345-ST Renault Master12 d
  • MN-012-OP Citroën Jumper5 d
  • IJ-789-KL Peugeot 308 SW2 d

Target: < 2%

Vehicle assignments

703

703 vehicles in total

Named86 (12.2%)

Shared pool165 (23.5%)

Unassigned452 (64.3%)

Target: < 5%↘ −0.9% vs last month

  • Hosted in France, by OVHcloud
  • GDPR
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles

The dashboard in three facts

Ten tabs

Overview, fleet, telematics, maintenance, fuel, expenses, cost allocation, compliance, accidents, ESG sustainability.
OverviewFleetTelematicsMaintenanceFuelExpensesCost allocationComplianceAccidentsSustainability

One target per indicator

Every KPI is shown against its objective, for example fleet availability to be kept above 95 %.

Availability rate

82.4%

→ 0.0% vs last monthTarget: ≥ 95%

Up to -70 % of the time

Spent producing reports: the figures are already there, filtered and exportable.

Reports

Catalog
  • TCO
  • Vehicles out of service
  • CO2

Export data

When the fleet figures arrive too late

fleet_TCO_2025.xlsxEdited 11 months ago
PlateSite2025 costsTCO / yrUpdated
AB-123-CDLyon€4,812?Jan
EF-456-GHParis#REF!#REF!Jan
IJ-789-KLLyonto fill in?Dec
MN-012-OP?€3,905?Nov
QR-345-STMarseilleto fill in?Nov

Management8:12 am

How many vehicles are off the road per site, for this morning's committee?

The TCO is calculated once a year

In a spreadsheet, once the renewal decisions have already been made.

Vehicles off the road are counted by hand

Site by site, whenever management asks.

Compliance is discovered during an inspection

An expired document, an overdue roadworthiness test, a vehicle outside the car policy.

What you get with the fleet management dashboard

The principle: every module of the software feeds a tab, and every indicator is read against its target.

Overview with targets

Fleet availability, average TCO per vehicle per year, eco-driving score, regulatory compliance, vehicles off the road: five indicators, each with its objective.

Availability rate

82.4%

→ 0.0% vs last monthTarget: ≥ 95%

Average TCO / vehicle

2,584€/yr

↘ −4.1% vs 12 monthsTarget: < €3,000

Eco-driving score

78/100

↗ +2.4% vs last monthTarget: ≥ 80

Regulatory compliance

71.4%

↘ −1.5% vs last monthTarget: ≥ 100%

Fleet status and make-up

Breakdown of named, pool and unassigned vehicles; vehicle statuses; energy mix across combustion, hybrid and electric.

Vehicle assignments

703

703 vehicles in total

Named86 (12.2%)

Shared pool165 (23.5%)

Unassigned452 (64.3%)

Target: < 5%↘ −0.9% vs last month

Breakdown by energy

703vehicles
  • Electric4
  • Diesel302
  • Gasoline141
  • Hybrid13
  • Other243

Car sharing measured

Usage rate, bookings and seven-day occupancy rate of shared vehicles.

Car sharing

48% occupancy

Usage

48%

Active bookings

12

Monthly total

46

Average duration

3 h 20

Occupancy rate (7 days)

Target: > 70%

Costs and TCO trend

Cost breakdown by type and TCO trend against target, period after period; dedicated fuel, expenses and maintenance tabs.

TCO trend per vehicle

Target < €3,000

Apr€2,584 / yrOct

Cost allocation and ESG sustainability

Two tabs rarely found in a fleet dashboard: costs to allocate per entity and sustainability indicators for the fleet.

Costs per company

Total allocated cost

Not linked to a vehicle€10,152

Transport subsidiary412 veh.€4,387

Services subsidiary38 veh.€2,604

Open alerts and filters

Open alerts appear in the overview; every tab can be filtered by site and by period, and exported.

Tab filters

All sitesThis monthFilterExport dataRefresh

Open alerts

25 alerts

  • Overdue roadworthiness test×3

    Compliance · Today

  • Condition report requested before return×2

    Rentals · Today

  • Tires to replace

    Maintenance · 1 h ago

How it works

  1. The fleet, compliance and costs are calculated as soon as the import is done, with no hardware; see fleet management.

  2. Telematics feeds the tab of the same name, fuel cards feed the fuel tab, entered expenses feed the expenses tab.

  3. Choose a site and a period, compare each indicator with its target, export for management or move on to the reports.

Import data

Vehicles, contracts and sites

  1. File
  2. 2Columns
  3. 3Review
fleet_vehicles.xlsx703 rows

Column matching

Reg. no.Registration
ModelModel
ContractContract type
BranchSite
Continue

Who it is for

SME and mid-cap leaders

A TCO per vehicle and an availability figure read in a minute (see the role page).

Average TCO / vehicle

2,584€/yr

↘ −4.1% vs 12 monthsTarget: < €3,000

Fleet managers

Vehicles off the road, alerts and compliance in one place, per site (see the role page).

Vehicles off the road

10.1% of the fleet

71

71 vehicles out of service

  • QR-345-ST Renault Master12 d
  • MN-012-OP Citroën Jumper5 d
  • IJ-789-KL Peugeot 308 SW2 d

Target: < 2%

Commercial fleets

Named assignments, pool and car sharing followed on the same screen (see the industry page).

Vehicle assignments

Named86 (12.2%)

Shared pool165 (23.5%)

Unassigned452 (64.3%)

Your fleet on the dashboard, during the demo

A 30-minute demo: we import an extract of your fleet and read your first indicators against their targets together.

Request a demo

Your questions before getting started

“Do I need a device?”

No for the fleet, costs, compliance and accidents; the telematics tab and the eco-driving score require a device or a connected OEM vehicle.

“My data is in a spreadsheet.”

Importing vehicles and contracts feeds the dashboard; expenses and manual readings complete the rest.

“How long does it take to start?”

The tabs fill up as the import progresses; the overview is readable as soon as vehicles and contracts are loaded.

Frequently asked questions

Which KPIs should a fleet management dashboard track?

The five indicators of the Dadycar overview: fleet availability, average TCO per vehicle, eco-driving score, regulatory compliance rate, number of vehicles off the road. To these are added the named / pool / unassigned breakdown, the car sharing occupancy rate, open alerts and the cost trend.

How do you calculate the TCO of a fleet vehicle?

The total cost of ownership adds up, over the holding period, the lease or depreciation, fuel or energy, servicing, tires, insurance, taxes and management costs, minus the resale value. Dadycar shows it per vehicle per year; the TCO calculator gives a first estimate.

What is fleet availability?

It is the share of vehicles fit to drive at a given moment, excluding those off the road for servicing, an accident, a roadworthiness test or awaiting delivery. Dadycar calculates it from vehicle statuses and shows it against its target, with the number of vehicles off the road and the reason.

Can the dashboard be customized?

Yes, through its scope: every tab can be filtered by site and by period, and exported. The ten tabs cover the fleet, telematics, maintenance, fuel, expenses, cost allocation, compliance, accidents and ESG sustainability. Indicator targets are set according to the company's objectives.

What does the ESG sustainability tab contain?

The energy mix of the fleet, the state of charge of electric vehicles and the energy transition analyses of the sustainability module, which identifies the vehicles suited to going electric. This data feeds CSR reporting and the tracking of greening obligations, detailed on the energy transition page.

See Dadycar on your own fleet

  • Hosted in France, by OVHcloud
  • GDPR
  • Flotauto 2025 Innovation Award
  • €6 excl. VAT per vehicle per month, free up to 50 vehicles
Request a demoTry it for freeSee pricing

Go further

Total cost of ownership of a vehicle fleetTCO calculatorCustom and analytical reportsOur fleet management software

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Summary

Dadycar's fleet management dashboard consolidates ten tabs—overview, fleet, telematics, maintenance, fuel, expenses, cost allocation, compliance, accidents and ESG sustainability—each KPI displayed against a defined target. The overview tracks fleet availability (82.4% vs. target ≥95%), average TCO per vehicle (€2,584/yr vs. target <€3,000), eco-driving score (78/100 vs. target ≥80), regulatory compliance (71.4% vs. target 100%) and vehicles off the road (10.1% vs. target <2%). Every tab can be filtered by site and period and exported, and the platform is hosted in France by OVHcloud at €6 excl. VAT per vehicle per month, free up to 50 vehicles.

Key Facts

Frequently Asked Questions

Which KPIs should a fleet management dashboard track?

The five indicators of the Dadycar overview: fleet availability, average TCO per vehicle, eco-driving score, regulatory compliance rate, number of vehicles off the road. To these are added the named / pool / unassigned breakdown, the car sharing occupancy rate, open alerts and the cost trend.

How do you calculate the TCO of a fleet vehicle?

The total cost of ownership adds up, over the holding period, the lease or depreciation, fuel or energy, servicing, tires, insurance, taxes and management costs, minus the resale value. Dadycar shows it per vehicle per year; the TCO calculator gives a first estimate.

What is fleet availability?

It is the share of vehicles fit to drive at a given moment, excluding those off the road for servicing, an accident, a roadworthiness test or awaiting delivery. Dadycar calculates it from vehicle statuses and shows it against its target, with the number of vehicles off the road and the reason.

Can the dashboard be customized?

Yes, through its scope: every tab can be filtered by site and by period, and exported. The ten tabs cover the fleet, telematics, maintenance, fuel, expenses, cost allocation, compliance, accidents and ESG sustainability. Indicator targets are set according to the company's objectives.

What does the ESG sustainability tab contain?

The energy mix of the fleet, the state of charge of electric vehicles and the energy transition analyses of the sustainability module, which identifies the vehicles suited to going electric. This data feeds CSR reporting and the tracking of greening obligations, detailed on the energy transition page.

Do I need a device?

No for the fleet, costs, compliance and accidents; the telematics tab and the eco-driving score require a device or a connected OEM vehicle.

My data is in a spreadsheet.

Importing vehicles and contracts feeds the dashboard; expenses and manual readings complete the rest.

How long does it take to start?

The tabs fill up as the import progresses; the overview is readable as soon as vehicles and contracts are loaded.

Related Entities

Companies
Dadycar, OVHcloud
Products
Dadycar fleet management dashboard, TCO calculator, Dadycar fleet management software
Locations
France, Lyon, Paris, Marseille
Technologies
OVHcloud