Fleet management software by role

Why the fleet is shared between several roles

A company vehicle touches almost every function at once. It carries a lease contract, an insurance policy, a driver, a servicing plan, a tax and a cost item.

The result: the person who knows the due dates is not the one who signs the orders. The person who answers for the fines is not the one who sees the fuel invoices.

So everyone cobbles together their own spreadsheet, with their own version of the figures. The gaps only appear at the year end, or on the day of an audit.

Rights and views that follow your organisation

Dadycar starts from how you are actually organised rather than from a single “fleet manager” role.

The fleet manager works in the tool every day. The company leader spends ten minutes a month there. It is the same data.

• Sites: every vehicle carries its site and the entity it belongs to. Views and costs then filter by branch, by directorate or by subsidiary.
• Employees: every employee has a record, a role, a site and an account status. Access follows the position, not a shared sheet.
• Filterable dashboard: ten tabs (fleet, telematics, maintenance, fuel, expenses, cost allocation, compliance, claims, sustainability), filterable by site and by period.
• Reports: every role exports its own view, without asking somebody else for the file.

The ten roles concerned

• Fleet managerThey want to see due dates coming before they cost anything, and to stop producing reports by hand.
• Company leaderThey want to know what the fleet costs, that it is compliant, and to stop thinking about it.
• Maintenance and operations managerThey want to plan servicing without taking off the road a vehicle operations need tomorrow.
• Heavy vehicle fleet managerThey want to track heavy vehicles, their mandatory tests and their cost per kilometre.
• Purchasing and supply managerThey want to compare lessor offers on identical terms and hold the vehicle policy.
• HR managerThey want to manage company cars, licences and benefits in kind with no re-entry.
• Supply chain managerThey want vehicles available in the right place and a transport cost they can explain.
• CSR and sustainability managerThey want to measure the energy mix of the fleet and prove the greening trajectory.
• Chief financial officerThey want a total cost per vehicle, allocation between entities and anomalies caught before the invoice.
• Operations directorThey want a fleet availability rate that holds, site by site.

Frequently asked questions