Donna, the AI fleet management agent
Donna is the AI fleet management agent built into Dadycar. She answers questions about your fleet from your own live data, audits it across six domains, carries out the changes you approve, and runs twelve agents that handle the fleet office routine on their own.
Ask Donna. She already knows.
- Included in Dadycar
- Hosted in the European Union
- GDPR
- Flotauto 2025 Innovation Award
up to −40%
of the time spent on servicing
up to −70%
on producing reports
up to +25%
in productivity
The fleet is talking, nobody has time to listen
- Your data is already in the platform. The answers still have to be hunted screen by screen.
- Renewals, anomalies, invoices, fines: everything lands at once, and nothing sorts it.
- A tool that answers is not enough. It has to act — and ask first.
What AI fleet management actually does
One conversation, three specialists behind it, and nothing moves without your say-so.
Ask a question
She answers from your fleet’s own data. How many vehicles have no driver, which one costs most, where the budget went.
Learn how to do it
She walks you through the platform step by step, instead of pointing you at documentation.
Audit the fleet
Six domains: compliance, servicing, data quality, usage, costs, claims and fines. Scored, evidenced, with a plan.
Carry out an action
Assign a vehicle, change a site, close a reminder, retire a vehicle. She shows her plan, you say yes.
Read your files
A spreadsheet to import, a photographed registration document: she reads it, checks every row, saves only on approval.
Respect your permissions
She acts with the rights and sites of whoever is signed in. Two users do not get the same answer.
How to hand your fleet to an AI agent
Three moves, and the last one is yours.
- 1
You ask
In plain English, in the conversation. Nothing to configure, nothing to install, no export to prepare.
- 2
Donna prepares
She reads your data and computes with the platform’s own rules. Figures come from the fleet, never from the model.
- 3
You decide
Nothing changes without your approval. Anything leaving the platform always goes through a person.
Twelve agents, one per fleet office job
Each holds one job, opens its cases, investigates, then acts or prepares the decision. They surface only what needs a call.
Fuel controller
Re-examines every flagged fill-up and establishes what actually happened.
Invoice auditor
Re-reads before payment: entered twice, already covered, price out of line.
Compliance controller
Spots the vehicle driving with no valid inspection or insurance on file.
Fines clerk
Establishes who was driving and designates them to ANTAI within the deadline.
Lease manager
Tracks mileage, end date and return, and prepares the decision before it costs.
Document clerk
Reads each dropped document, checks it against the fleet, files it where it belongs.
Maintenance controller
Checks garage bills against history: repair redone, garage dearer than others.
Fleet technician
Reads the alerts vehicles send and ranks what has to go to the workshop.
Workshop booker
Books the visit at your usual garage for the vehicles that need one.
Fleet planner
Who drives what: idle vehicles, drivers to swap before a mileage overrun.
Fleet buyer
Prepares the replacement of end-of-lease vehicles, electric where possible.
Return controller
Checks the return bill line by line and drafts the dispute for the rest.
Fleet management automation, without losing the reins
Automating is not letting go. An agent earns the right to act alone on a task, and loses it at the first human correction.
You are not delegating a decision. You are delegating the work that comes before it.
- Three locks: the task allowed by Dadycar, allowed by you, and earned by the agent. The strictest applies.
- An action you undo puts that agent back to asking for thirty days, as does a proposal you refuse.
- Anything leaving the platform — a letter to a garage, a dispute with a lessor — needs a person, always.
- Every case and every action is recorded. An agent may conclude it cannot tell and hand over.
Who it is for
Company director
The state of the fleet in one question, and drifting costs before they bite.
See the pageMaintenance and operations
Vehicle alerts triaged, overdue servicing surfaced, garages compared.
See the pageAsk her something about your own fleet
Thirty minutes is enough to watch Donna work on a fleet like yours.
What we get asked
“AI makes numbers up.”
Counts, scores and audit evidence are computed by the platform from fixed rules. Donna presents them, she does not produce them.
“I don’t want a robot deciding.”
Nothing changes without a preview and a yes. An agent that acts alone loses that right the moment someone undoes what it did.
“What if it gets it wrong?”
Every agent can conclude it cannot tell and hand the case to a person. Every case and every action is recorded.
Frequently asked questions
What is AI fleet management?
It is software that reads your fleet data — vehicles, drivers, contracts, expenses, fuel, fines, telematics — to answer your questions, spot what is off, and carry out tasks on your behalf. At Dadycar it is called Donna, and it is included in the platform.
What is an AI agent for fleet management for?
An agent does not just answer: it acts. Donna assigns a vehicle, closes a reminder, designates a driver to ANTAI, drafts a dispute. Every action is shown to you as a preview before it runs.
How do you automate fleet management?
By letting data arrive from its source rather than a spreadsheet, then handing repetitive work to agents that report back. At Dadycar, twelve agents handle fuel, invoices, compliance, fines, leases, documents, servicing and returns.
Does Donna need setting up?
No. Donna works on the data already in your platform. No export, no file to prepare, no query language to learn.
Can Donna change my fleet on her own?
A change requested in the conversation is shown to you as a preview before it runs. Background agents may act alone on certain tasks, if you allow it, and lose that right as soon as someone undoes what they did.
Can Donna email a garage or a leasing company?
She drafts it, she does not send it. Anything that leaves the platform needs a person.
Does she see the same data as everyone on my team?
No. Donna acts with the rights and sites of whoever is signed in. Two users asking the same question each get the answer their own access allows.
Is Donna included in the Dadycar subscription?
Yes, Donna is included in the Dadycar subscription. The tiers are set out on the Pricing page.
See Donna on your own fleet
A demo on a fleet comparable to yours, or fifteen days of trial to ask her your own questions.