Fleet Management Software

Fleet management software is a platform that centralises everything a company needs to run its vehicles: the vehicle and driver records, documents and deadlines, costs and invoices, maintenance, trips and alerts. Instead of spreadsheets and email folders, managers work from one shared tool that shows the state of the fleet and flags what needs action.

What fleet management software does

• Fleet records: one file per vehicle with contracts, documents, assignments and history.
• Deadlines and maintenance: reminders before inspections, services, insurance renewals and lease ends, plus work orders with garages.
• Costs: fuel, leases, repairs and fines brought back to each vehicle, driver or site to follow the total cost of ownership.
• Telematics: trips, mileage, location and driving behaviour, when vehicles are connected.
• Sharing and booking: pool vehicles reserved by employees instead of being assigned to one person.
• Reporting: dashboards and exports for management, finance and sustainability teams.

How to choose fleet management software

• Coverage: does it cover your real needs today, and can modules be added later without changing tools?
• Ease of use: can managers and drivers learn it quickly, including on mobile? Ask for a demonstration on your own use cases.
• Telematics options: can it read data from connected vehicles, or does every vehicle need a tracking unit?
• Integrations: fuel cards, accounting, HR and other tools already in place.
• Data and compliance: where data is hosted, and how driver privacy is handled.
• Price: a clear price per vehicle and per month, without hidden setup costs.

A fleet software evaluation grid helps score each option on the same criteria.

How Dadycar helps

Dadycar is a French fleet management software covering fleet management, telematics and car sharing, winner of the innovation award at the Rencontres Flotauto 2025. Its features include reminders and due dates, documents, fuel tracking, work orders, fines, cost allocation, reports and the Dadycar Go mobile app, with the Donna AI agent. Telematics works without a tracking unit on compatible connected vehicles, with a unit as an option. A free account covers up to 50 vehicles; see pricing for the Fleet plan and Fleet + Telematics. Data is hosted in France, with OVHcloud.

FAQ

How much does fleet management software cost?
Most tools charge per vehicle and per month. At Dadycar, the Fleet plan costs €6 excl. VAT and Fleet + Telematics €16 excl. VAT per vehicle per month, with a free account up to 50 vehicles.

Do I need GPS trackers to use fleet management software?
No. Records, deadlines, costs and documents work without any hardware. Telematics adds trips and location, and some connected vehicles can share data without an added unit.

Is fleet management software only for large fleets?
No. Even a few vehicles generate deadlines, invoices and fines to follow, and a shared tool avoids missed renewals as the fleet grows.