Flotauto 2025 Innovation Award

Multi-site fleet management: vehicles, employees, sites

Branches, depots, subsidiaries: every site has its vehicles and its headcount, every employee their role and their badge, and the whole dashboard filters by site.

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+ Add a site

SitePeopleVehicles

South-East division69003 Lyon7453 / 65

Lyon branch

69007 Lyon

vehicles present out of capacity29 / 35

Filtered on this site

Dashboard
Expenses
Fuel
Claims
Reminders

Hosted in France, by OVHcloud
GDPR
€6 excl. VAT per vehicle per month, free up to 50 vehicles

What multi-site management changes

A filter by site on every screen

Dashboard, expenses, fuel, claims, reminders.

All sitesParis head officeLyon branchMarseille branch

An RFID badge per employee

For picking up a car-sharing vehicle.

RFID badge no.•••• 1185 · Sarah L.

With no device

Sites, employees and assignments work as soon as the import is done.

employees.xlsxImport type: Employees

When the fleet is spread over ten addresses

Executive committee · fleet costs

€40,430

Paris? Lyon? Marseille? Lille? No breakdown per branch

Thomas R. · moved to Marseille on Sep 1

His vehicle and badge: still attached to Lyon

Key board · reception

ClioTrafic?e-208?

Two keys taken last night, no name

Head office sees a total

Never the cost or the availability of each branch.

A driver changes site

And their vehicle and documents stay attached to the old one.

Keys circulate

And nobody knows who took which vehicle last night.

What you get with Dadycar

The Sites and Employees modules structure everything else: vehicles, expenses, alerts and reports inherit the site and the driver. An organization entered once, read everywhere.

Sites with address, headcount and vehicles

Each site carries its address, its headcount and its vehicles; the dashboard, expenses and reminders filter by site.

SiteAddressPeopleVehicles / capacity

Paris head office75012 Paris6438 / 45

South-East division69003 Lyon7453 / 65

Lyon branch69007 Lyon4129 / 35

Marseille branch13002 Marseille3324 / 30

Lille depot59000 Lille1812 / 15

Complete employee records

Role, home site, account status, RFID badge, license: the employee record is the reference for assigning or booking a vehicle.

Karim B.DriverEnabled

Group (Site): Lyon branch
RFID badge no.: •••• 4471
Vehicle category: Van
License · expiry: 10/19/2031

RFID badge for car sharing

The employee's RFID badge identifies the driver on shared vehicles, with no keys handed over.

RFID badge

Sarah L. · Operator

N° •••• 1185

Driver identified when picking up the shared vehicle

Employees and car policy eligibility

Role, department, applicable policy, renewal date: an employee's eligibility for a vehicle is read in the Car Policy module.

Car Policy · Employees

RoleSales rep

DepartmentSouth-East sales

Applicable policyField sales

Renewal03/2027

Named, pool and unassigned breakdown

The dashboard shows the breakdown of vehicles by assignment mode, site by site.

Vehicle assignments

Named10

Shared pool14

Unassigned5

Geofencing per site

Geographic zones and time slots set per site and per vehicle group, the basis for business and private use rules.

Geofencing zones drawn per site on the map, with the tracked vehicles

How it works

Address, headcount, role, home site; the vehicles of the fleet are attached to their site.
From the schedule, a vehicle is assigned to an employee or booked through car sharing with their RFID badge.
The dashboard filters by site and by period, with an export for each branch manager.

Add a site

Site details

Siret

14 digits

Site name

Lyon branch

Address

Lyon 7th

City

Lyon

Postal code

69007

Parent site

South-East division

Capacity

Save

Who it is for

Multi-branch commercial fleets

One view per branch, one consolidation at head office (see the industry page).

Paris head office38 / 45

South-East division53 / 65

Lyon branch29 / 35

Marseille branch24 / 30

HR managers

Employee records kept up to date, with license and badge (see the role page).

Lucas F. · Technician

View
Edit
Add an RFID badge
Archive

No deletion: the history stays readable

Fleet managers

Knowing who drives what, where, and since when (see the role page).

Renault Trafic · AB-123-CDLyon branch · since Mar 4, 2025

Your sites, rebuilt during the demo

Bring the list of your branches and your drivers: we show the dashboard filtered on one of them.

Request a demo

Your questions before getting started

“Do I need a device?”

No for sites, employees and assignments. Time-based geofencing per site requires a GPS-OBD device or a connected vehicle.

“What if my drivers refuse geolocation?”

Geofencing separates business and private time slots per site; the usage rules are configured with you and documented on the trust and security page.

“How long does it take to start?”

Sites take a few minutes to create; employees and vehicles are imported with their home site.

Frequently asked questions

How do you manage a vehicle fleet spread over several sites?

By attaching every vehicle and every employee to a site, then filtering all indicators by site: availability, TCO, fuel, claims, reminders. Dadycar structures the fleet into sites with address, headcount and vehicles, and offers that filter on every dashboard tab.

What is an RFID badge for corporate car sharing?

A contactless badge assigned to an employee, which identifies them when picking up a shared vehicle. In Dadycar, the RFID badge appears on the employee record and is used for booking and picking up a car-sharing vehicle, with no physical key handover.

Can a vehicle be assigned to an employee according to their site?

Yes. Every employee and every vehicle has a home site; the assignment schedule makes it possible to assign a vehicle by name or to open it as a pool vehicle on the site. The dashboard then shows the named, pool and unassigned breakdown per site.

How do you decide which employees are entitled to a company car?

Through a car policy: a set of rules (maximum TCO, maximum CO2, authorized powertrains) applied to employees according to their role and their department. Dadycar manages the eligibility and the renewal date of each employee in the Car Policy module.

Do you need a telematics device to manage several sites?

No. Sites, employees, assignments and site filters work with no hardware. Geofencing per site, with zones and time slots, requires a GPS-OBD device or a connected manufacturer vehicle.

See Dadycar on your own fleet

Hosted in France, by OVHcloud
GDPR
Flotauto 2025 Innovation Award
€6 excl. VAT per vehicle per month, free up to 50 vehicles

Request a demo Try it for free See pricing

Go further

Corporate car sharing: booking and badge Cost allocation between entities and ESG reporting Pool vehicles: organizing shared use Fleet management software